Getting Started with Time Sheets This article describes the step by step process required to be followed to setup the time sheet system. Process Step 01 – Member Registration & Login Sub Process Description Associated Module Knowledge Base Article Hyperlink 1 Register the Organisation as a Member of Extrack once only. Registration is free. Verify Read More …

Time Sheet Approval Workflow The tables below identify the status of individual time sheet line items as well as the overall time sheet approval status between Draft, Pending, Approved and Rejected. Workflow States Step 01 – Status – Draft by User Overall Time Sheet Status User (Employee) Status Supervisor Status CBS Manager Status Draft Draft Read More …

Export Time Sheet Detail Data – By Project Background The process below describes how to export time sheet data for a single project. The export includes all time entries recorded against the project regardless of the profit centre that time entry users are associated with. Process 1) Click Time Material Equipment 2) Under Time Reports Read More …

Export Time Sheet Detail Data – By Profit Center Background The process below describes how to export time sheet data by profit centre. The export includes all profit centre time entries the user has security access to, this includes multiple profit centres in the one export. The report includes the profit centre of the user Read More …

Create and Manage Work Orders Background The process below describes how to manage the work order register for a project and link them to a CBS (Cost Breakdown Structure) control account. Process 1) Click Time Material Equipment 2) Under Work Orders click Work Orders Click on picture to enlarge This will display the work orders Read More …

CBS Manager Review (Approve / Reject) of Weekly Time Sheet Entries Background The process below describes how a manager assigned to a control account in a cost breakdown structure (CBS) reviews (Approves/Rejects) time sheet data for users billing their control account (also known as cost centre). To determine which CBS control accounts are reporting to Read More …

Supervisor Review (Approve / Reject) of Weekly Time Sheet Entries Background The process below describes how a Supervisor reviews (Approves/Rejects) time sheet data from their reporting users. To determine which users are reporting to a supervisor 1) Click Settings 2) Under Members click Users and then filter on the supervisor field. Process 1) Click Time Read More …

Create and Manage My Weekly Timesheets Background The process below describes how to manage a users weekly timesheets register and entry form. Process 1) Click Time Material Equipment 2) Under My Time Sheet click Weekly Click on picture to enlarge This will display the users time sheet register below. Click on picture to enlarge Field Read More …