Time Sheet Approval Workflow
The tables below identify the status of individual time sheet line items as well as the overall time sheet approval status between Draft, Pending, Approved and Rejected.
Workflow States
Overall Time Sheet Status |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Draft |
Draft |
|
|
Time Sheet Line Item |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Entry Line 01 |
Draft |
|
|
Entry Line 02 |
Draft |
|
|
Entry Line 03 |
Draft |
|
|
Entry Line 04 |
Draft |
|
|
Entry Line 05 |
Draft |
|
|
Entry Line 06 |
Draft |
|
|
Entry Line 07 |
Draft |
|
|
For the initial draft there is no status applied to the approving supervisor or CBS manager, the time sheet remains UNLOCKED for editing and cannot be reviewed by the supervisor or CBS manager until the draft is submitted.
Overall Time Sheet Status |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Pending |
Approved |
Pending |
Pending |
Time Sheet Line Item |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Entry Line 01 |
Approved |
Pending |
Pending |
Entry Line 02 |
Approved |
Pending |
Pending |
Entry Line 03 |
Approved |
Pending |
Pending |
Entry Line 04 |
Approved |
Pending |
Pending |
Entry Line 05 |
Approved |
Pending |
Pending |
Entry Line 06 |
Approved |
Pending |
Pending |
Entry Line 07 |
Approved |
Pending |
Pending |
The user submits the time sheet for approval by their supervisor and CBS Manager (i.e. user Approves their own time sheet) Pending status applied to the approving supervisor or CBS manager, the time sheet becomes LOCKED for editing by user.
Overall Time Sheet Status |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Pending |
Approved |
Pending |
Approved |
Time Sheet Line Item |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Entry Line 01 |
Approved |
Pending |
Approved |
Entry Line 02 |
Approved |
Pending |
Approved |
Entry Line 03 |
Approved |
Pending |
Approved |
Entry Line 04 |
Approved |
Pending |
Approved |
Entry Line 05 |
Approved |
Pending |
Approved |
Entry Line 06 |
Approved |
Pending |
Approved |
Entry Line 07 |
Approved |
Pending |
Approved |
The supervisor or CBS manager review the time sheet line items individually for approval (or rejection with comment), the time sheet remains LOCKED for editing by user.
Overall Time Sheet Status |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
|
|
Rejected |
Approved |
Time Sheet Line Item |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Entry Line 01 |
Approved |
Approved |
Approved |
Entry Line 02 |
Approved |
Approved |
Approved |
Entry Line 03 |
Approved |
Approved |
Approved |
Entry Line 04 |
|
Rejected |
Approved |
Entry Line 05 |
Approved |
Approved |
Approved |
Entry Line 06 |
|
Rejected |
Approved |
Entry Line 07 |
Approved |
Approved |
Approved |
If the supervisor or CBS manager reject a time sheet line item (with comment) the time sheet becomes UNLOCKED and sent back to user for editing.
Overall Time Sheet Status |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Draft |
Draft |
|
|
Time Sheet Line Item |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Entry Line 01 |
Approved |
Approved |
Approved |
Entry Line 02 |
Approved |
Approved |
Approved |
Entry Line 03 |
Approved |
Approved |
Approved |
Entry Line 04 |
Draft |
|
|
Entry Line 05 |
Approved |
Approved |
Approved |
Entry Line 06 |
Draft |
|
|
Entry Line 07 |
Approved |
Approved |
Approved |
The user redrafts the rejected time sheet line items (or resubmits unchanged) the time sheet remains UNLOCKED for editing until resubmitted. The status for the line item is reset to blank for both the supervisor and CBS manager. If a line item was initially approved by either the supervisor or CBS manager it is sent back to them for reassessment of any changes made.
Overall Time Sheet Status |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Pending |
Approved |
Pending |
Pending |
Time Sheet Line Item |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Entry Line 01 |
Approved |
Approved |
Approved |
Entry Line 02 |
Approved |
Approved |
Approved |
Entry Line 03 |
Approved |
Approved |
Approved |
Entry Line 04 |
Approved |
Pending |
Pending |
Entry Line 05 |
Approved |
Approved |
Approved |
Entry Line 06 |
Approved |
Pending |
Pending |
Entry Line 07 |
Approved |
Approved |
Approved |
The user resubmits (Approves) the draft time sheet which becomes LOCKED for editing and the Pending status applied to the approving supervisor and CBS manager.
Overall Time Sheet Status |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Pending |
Approved |
Pending |
Approved |
Time Sheet Line Item |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Entry Line 01 |
Approved |
Approved |
Approved |
Entry Line 02 |
Approved |
Approved |
Approved |
Entry Line 03 |
Approved |
Approved |
Approved |
Entry Line 04 |
Approved |
Pending |
Approved |
Entry Line 05 |
Approved |
Approved |
Approved |
Entry Line 06 |
Approved |
Pending |
Approved |
Entry Line 07 |
Approved |
Approved |
Approved |
The supervisor or CBS manager Approves the time sheet which remains LOCKED for editing.
Overall Time Sheet Status |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Approved |
Approved |
Approved |
Approved |
Time Sheet Line Item |
User (Employee) Status |
Supervisor Status |
CBS Manager Status |
Entry Line 01 |
Approved |
Approved |
Approved |
Entry Line 02 |
Approved |
Approved |
Approved |
Entry Line 03 |
Approved |
Approved |
Approved |
Entry Line 04 |
Approved |
Approved |
Approved |
Entry Line 05 |
Approved |
Approved |
Approved |
Entry Line 06 |
Approved |
Approved |
Approved |
Entry Line 07 |
Approved |
Approved |
Approved |
The supervisor or CBS manager Approves the time sheet which remains LOCKED for editing. and the overall time sheet status is set to Approved>